Office Administrator (HR Support)

Job description

We are looking for an organized and efficient Office Administrator to provide essential administrative support to our clients HR team. This role is ideal for someone who is highly organized, detail-oriented, and enjoys handling administrative tasks. HR experience or HR qualifications are not required because it will be a purely administrative role.

Key Responsibilities:

General Administrative Support:

• Provide administrative support to the HR team, including organizing meetings, scheduling appointments, and managing HR-related documents.
• Maintain and organize HR files and records, ensuring they are up to date and easily accessible.

Documentation and Data Entry:

• Assist in preparing, formatting, and maintaining HR documentation such as employee records, new hire paperwork, and training materials.
• Input and update data in HR systems (e.g., employee information, leave records, etc.).

Meeting and Event Coordination:

• Schedule and coordinate internal meetings, HR-related events, or employee training sessions.
• Assist in organizing onboarding and offboarding logistics, such as preparing welcome kits or scheduling exit interviews.

Filing and Record Keeping:

• Ensure that all employee files (paper and digital) are organized, complete, and compliant with company policies.
• Ensure HR-related documents are stored securely, in compliance with confidentiality policies and data protection regulations.

General Office Support:

• Assist with ordering office supplies and maintaining inventory for the HR department.
• Support HR staff with daily administrative tasks and other ad-hoc duties as required.

Skills & Qualifications:

Education:

High school diploma or equivalent (required).

Experience:

• Previous experience in an administrative or office support role is preferred.

Skills:

• Excellent organizational skills with a keen attention to detail.
• Strong communication skills (both written and verbal).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience working with VLOOKUP a must
• Ability to prioritize tasks and manage time effectively in a busy office environment.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Attributes:

• Positive, can-do attitude with a willingness to take on new tasks and learn.
• Confidentiality is an absolute must
• Professional and approachable demeanor when interacting with staff and external stakeholders.
• Ability to work independently and as part of a team.

Working Conditions:

• Standard office hours with occasional overtime as needed.
• Comfortable office environment with potential for flexible working arrangements