HR Admin (3 month contract)

Job description

Job Purpose

To conduct a comprehensive audit of HR records, processes, and compliance practices to ensure accuracy, legal compliance, and alignment with company policies. The role will focus on reviewing, organizing, and validating employee documentation and HR systems, and identifying gaps or risks.

Key Responsibilities

HR Records & Documentation Audit

• Review all employee personnel files (digital and/or hard copy)
• Ensure contracts, amendments, and job descriptions are up to date
• Verify right-to-work documentation
• Check onboarding documentation completeness
• Review probation documentation and confirmations
• Audit leaver documentation and offboarding processes

Compliance & Legal Review

• Ensure compliance with employment legislation
• Review absence records and statutory leave tracking
• Check disciplinary and grievance documentation compliance
• Validate GDPR/data protection standards in employee files
• Identify missing or outdated mandatory documentation

HR Systems & Data

• Audit HRIS data accuracy and consistency
• Cross-check payroll data with HR records
• Identify discrepancies and prepare correction reports
• Ensure accurate recording of benefits and entitlements

Reporting & Recommendations

• Prepare a detailed audit report outlining:
• Key findings
• Compliance risks
• Data inconsistencies
• Recommended corrective actions
• Prioritize issues by risk level
• Support implementation of urgent corrective actions

Process Improvement

• Identify gaps in HR processes
• Recommend improvements to filing, documentation, and tracking systems
• Assist in standardising HR documentation templates if required

Person Specification

Essential Skills & Experience

• Previous experience in HR administration
• Experience conducting HR audits or compliance reviews
• Strong knowledge of employment legislation
• Experience using HRIS systems
• High attention to detail
• Strong data analysis and reporting skills
• Ability to handle confidential information with discretion
• Excellent organisational skills

Desirable

• CIPD Level 3 or Level 5 qualification
• Experience preparing for external audits
• Experience working in regulated environments
• Advanced Excel skills

Personal Attributes

• Methodical and thorough
• Analytical mindset
• Strong written communication skills
• Able to work independently
• Professional and confidential
• Able to meet deadlines within a short-term contract