Junior HR Business Partner (12 month contract)

Junior HR Business Partner – Nationwide / 12-month contract

Job Location: Nationwide / Remote the Junior HR Business Partner will manage all aspects of the delivery of an efficient and effective HR service to their dedicated operational regional areas.

The successful candidate will have a minimum of 5 years’ experience in a similar role providing HR support and advice, a third level HR qualification and experience working in a fast paced, dynamic environment. They will have excellent organisational and planning skills with strong attention to detail, an ability to multitask and will be highly proficient in in Microsoft Office packages.

Purpose of Position:

The HR Business Partner will coordinate the dataflow into the HR office and manage all aspects of the delivery of an efficient and effective HR service to their dedicated regional areas.

Main Duties and Responsibilities:

• Act as HR advisor to your allocated Operational region.
• Coach and support Operational Managers in HR matters.
• Develop a good working relationship with all area managers.
• Travel when required to give assistance and support as needed to managers in your region.

HR Administration:

• Liaise closely with HR shared service area, reporting on all relevant regional activities.
• Carry out HR Administrative duties as required.
• Deal with all routine correspondence relating to your area of operation including issuing routine letters, passing on reference requests etc.
• Ensure all the necessary paperwork for new starters and leavers is submitted to the HR Administrator.
• Liaise with the payroll department on payroll/HR Issues
• Support shared services area on the coordination of the Pension scheme within your region.

Conditions of Employment/ Contracts:

• Provide best practice advice, guidance and administrative support to management and staff on contracts, terms and conditions and the employee handbook.
• Review and sign contracts of employment for all employees, co-ordinate the signing of contracts and addendums & distribute to employees in a timely manner.

Recruitment and Induction:

• Support induction training delivery.
• Advise managers with all aspects of their recruitment and selection processes including advising on adverts, job specs, making an offer etc.

HR Records, Systems and Reporting:

• Maintain the HR information system records, HR databases and employee records.
• Provide weekly and monthly reports to the HR team, Office departments and areas of Operations as required.
• Analyse employee statistics.

Absence Management:

• To advise and support managers on all aspects of absence management.
• Report on employee absence and make recommendations on how to manage/reduce this across the organisation.
• Responsibility for occupational health within your region.
• Strive continuously to reduce the level of absence through HR initiatives / responses.

Employee Relations:

• Support the resolution of employee relations issues including grievance, discipline, absenteeism, performance in line with legislation and best practice seeking advice where necessary etc.
• Maintain an efficient tracking and filing system for all employee relations matters.
• Develop and maintain good working relationships with staff and management

Termination of Employment:

• Analyse and report on Exit Interviews, making recommendations to the Head of HR in relation to same.
• Ensure terminations are carried out in line with fair process.
• Support the retirement process.

PERSON SPECIFICATION

Knowledge/Experience:

• Third level HR qualification.
• Highly proficient in Microsoft Office Packages (Word, Excel, Powerpoint).
• 3 years’ experience providing HR advice and support in a fast paced, busy environment.
• Experience working in a face paced dynamic environment.

Skills/Competencies:

• Good organisational and planning skills.
• Excellent communication skills both written and oral with the ability to work effectively with staff at all levels.
• Excellent interpersonal skills with the ability to develop strong relationships.
• Strong attention to detail.
• Ability to exercise complete discretion when dealing with confidential information.
• Ability to multi-task, working to tight deadlines and under pressure.

Other Requirements:

Full clean drivers licence