HR Admin

Job description

Responsibilities and Duties:

• Administer and manage the HR Time Management System (TMS).
• Authorize weekly payroll payments.
• Generate and distribute weekly payroll and HR reports.
• Create and maintain employee personnel files and update records accordingly.
• Update payroll files for new hires, leavers, and any changes in employee circumstances on a weekly basis.
• Assist with administrative duties for investigations, disciplinary actions, and grievance meetings, ensuring all necessary documentation is maintained and attending meetings as required.
• Issue letters, forms, policies, and relevant paperwork to employees and managers.
• Assist with recruitment by generating contracts, new starter packs, and other essential documentation.
• Administer the recruitment process.
• Manage new employee initiatives and onboarding processes.
• Organize, analyze, and implement employee training requirements.
• Update systems and generate reports for internal employee transfers.
• Oversee the employee expense program.
• Update and maintain office policies and procedures.
• Manage accident reporting processes, ensuring all reports are received and appropriate actions are taken.
• Serve as the point of contact for both internal and external clients.
• Work closely with executive management, handling requests and queries as needed.
• Support the operations team on key project tasks.
• Manage future HR software upgrades and initiatives.
• Carry out any other ad hoc duties as assigned.

Qualifications and Skills:

• Proficiency in MS Office (Outlook, Excel, and Word).
• A minimum of 1 year’s experience in a similar HR or administrative role.
• Ability to learn and work with company-specific software as needed.
• A hands-on approach with a strong work ethic and the ability to work independently.
• Highly organized, flexible, and proactive in managing workload.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Enthusiastic and able to work under pressure in a busy office environment.