HR Generalist – 12 month contract

Purpose of the Position

The HR Generalist role focuses on supporting managers, ensuring HR best practice, and contributing to organisational performance through strong people management.

Key Duties and Responsibilities

HR Business Partnering

• Act as the primary HR advisor to allocated operational regions.
• Coach and support managers on all HR-related matters.
• Build and maintain strong working relationships with business managers.
• Travel as required to provide on-site HR support and guidance.

HR Administration

• Liaise with HR Shared Services, providing updates on regional HR activities.
• Complete HR administrative tasks in a timely and accurate manner.
• Manage routine correspondence, including letters and reference requests.
• Ensure all new starter and leaver documentation is submitted correctly.
• Work closely with Payroll on HR/payroll-related matters.
• Support administration of pension schemes and employee assistance programmes.

Contracts & Conditions of Employment

• Provide guidance on contracts, terms and conditions, and HR policies.
• Escalate complex queries to the Head of HR where appropriate.
• Coordinate the preparation, signing, and distribution of employment contracts and amendments.

Recruitment & Induction

• Support and advise managers throughout recruitment and selection processes.
• Assist with job specifications, advertising, and offer management.
• Support and contribute to induction and onboarding programmes.

HR Systems, Records & Reporting

• Maintain accurate HR records, databases, and HRIS systems.
• Produce weekly and monthly HR reports for stakeholders.
• Analyse HR metrics and provide insights to support decision-making.

Absence Management

• Advise managers on absence management policies and procedures.
• Monitor and report on absence trends.
• Recommend and implement initiatives to reduce absenteeism.
• Manage occupational health relationships and ensure value for money.

Employee Relations

• Support the management of employee relations cases (disciplinary, grievance, performance, etc.).
• Ensure compliance with employment legislation and best practice.
• Maintain accurate documentation and tracking of cases.
• Promote a professional, confidential, and approachable HR function.

Termination & Exit Management

• Support fair and compliant termination processes.
• Analyse exit interview data and provide recommendations.
• Assist with retirement processes.

HR Projects & Continuous Improvement

• Contribute to HR projects and organisational initiatives.
• Represent HR at meetings and working groups as required.
• Keep up to date with HR best practice and employment law developments.
• Recommend and implement improvements to HR processes and policies.

Person Specification

Knowledge & Experience

• Third-level qualification in Human Resources or related discipline.
• Minimum of 3 years’ experience in an HR advisory/generalist role.
• Experience in a fast-paced, dynamic work environment.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).

Skills & Competencies

• Excellent organisational and planning skills.
• Strong written and verbal communication abilities.
• Ability to build effective relationships across all levels.
• High attention to detail and accuracy.
• Strong confidentiality and discretion.
• Ability to manage multiple priorities under pressure.

Other Requirements

• Trustworthy and professional.
• Ability to work independently and as part of a team.
• Flexible and adaptable approach to work.