HR Operations & Onboarding Executive

Job description

We are seeking a detail-oriented and proactive HR Operations & Onboarding Executive to support the employee lifecycle across multiple European jurisdictions, with a particular focus on onboarding, visa coordination, and HR operations.

This role will play a key part in ensuring a seamless onboarding experience for new hires, maintaining compliance with employment legislation, and supporting HR systems and processes. The successful candidate will also contribute to continuous improvement initiatives and broader HR projects.

Key Responsibilities

Onboarding & Employee Lifecycle

• Manage end-to-end onboarding processes, ensuring a smooth and engaging experience for all new hires

• Liaise with hiring managers to coordinate onboarding plans, induction schedules, and documentation

• Support full employee lifecycle activities, including recruitment, onboarding, performance management, and offboarding

• Maintain regular communication with new hires to ensure successful integration into the organisation

Visa & Immigration Support

• Coordinate visa and work permit processes for employees across multiple European countries

• Liaise with external immigration advisors and internal stakeholders to ensure timely processing

• Track visa expiry dates and ensure compliance with local immigration requirements

• Provide guidance to employees and managers on visa-related processes and documentation

HR Operations & Administration

• Maintain accurate and up-to-date employee records, HRIS data, and personnel files

• Prepare contracts of employment and manage issuance and follow-up

• Manage the offer process and respond to candidate queries

• Act as the first point of contact for HR-related queries, providing guidance on policies, procedures, and employment legislation across Europe

• Support system administration and configuration of the in-house HR system (including platforms such as SuccessFactors, where applicable)

Compliance & Reporting

• Ensure HR practices comply with relevant employment laws and internal policies across multiple jurisdictions

• Prepare HR reports, dashboards, and metrics as required

• Support audits and ensure documentation is maintained to a high standard

Projects & Continuous Improvement

• Participate in HR projects and process improvement initiatives

• Contribute to enhancing HR systems, workflows, and employee experience

• Represent HR in administrative and cross-functional meetings as required

Skills & Experience

Essential

• Third-level qualification in Business, Human Resources, or a related field

• Minimum of 3 years’ experience in a similar HR operations or generalist role

• Strong knowledge of HR processes across the employee lifecycle

• Excellent verbal and written communication skills

• Strong organisational skills with high attention to detail

• Ability to work independently and collaboratively within a team

• Proficient IT skills, including intermediate-level MS Word and Excel

Desirable

• Experience supporting visa and immigration processes across Europe

• CIPD diploma or certification

• Familiarity with HR systems such as SuccessFactors

• Experience in database management and HR reporting

• Previous experience in the construction industry