HR & Payroll Administrator

Are you an experienced HR & Payroll Administrator looking to join a fast-paced, collaborative, and supportive environment? Our client is seeking a detail-oriented and proactive individual to join their HR Operations team.

This is a broad and varied role, perfect for someone who thrives on delivering exceptional service, has a strong understanding of payroll processes, and enjoys being the go-to person for both colleagues and external providers.

Key Responsibilities

HR Operations:

• Maintain accurate employee records by inputting new joiner information into HRIS and related systems
• Coordinate all onboarding logistics including company inductions, invites, room bookings, hospitality and materials
• Notify internal departments of new hires and employee changes
• Manage employee visa processes for secondments, relocations and renewals
• Respond to HR Help Desk queries and take appropriate action
• Draft employment-related letters and update systems with salary changes, title amendments and contract variations
• Perform regular audits of employee documentation to ensure compliance and data integrity
• Process employment references, salary certificates and confirmations of employment
• Liaise with external providers (e.g., TaxSaver, Bike to Work, Specsavers) to manage schemes and resolve issues
• Support broader HR team with administrative tasks and take initiative in coordinating engagement activities (wellbeing, social events, sustainability)

Payroll:

• Prepare and compile monthly payroll reports across three countries for Finance
• Ensure timely and accurate payroll submission and compliance with internal deadlines
• Maintain confidentiality and adhere to GDPR regulations in all payroll processes
• Resolve or escalate payroll queries as appropriate
• Continuously improve payroll and HR systems to support seamless workflow between departments
• Keep payroll documentation and policies current

Additional Duties:

• Support with ad hoc administrative tasks as required

Key Requirements

• Excellent attention to detail and high accuracy levels
• Demonstrated experience in payroll processing
• Willingness and ability to travel within Europe when required
• Strong interpersonal and communication skills
• Highly organized, with a methodical and structured approach
• Customer-focused with a helpful, can-do attitude
• Confident using HRIS and other HR-related systems
• Proactive and able to work independently as well as part of a team