HR Project Executive

Job description

A leading organization is seeking a proactive and experienced HR Support Executive to provide strategic and effective support to senior leadership and the wider HR team.

This role will involve facilitating the smooth execution of tasks such as recruitment administration, scheduling, record-keeping, and general HR duties.

The HR Support Executive will also be responsible for taking minutes during meetings and ensuring accurate documentation, in addition to managing various HR-related projects.

Strong coordination skills are essential, as the role requires managing multiple ongoing initiatives, including pension auto-enrolment, staff conferences, and recruitment-related administration.

Key Responsibilities:

Administration, Scheduling, and Coordination:

• Prepare and organize reports, presentations, and meeting materials.
• Manage calendars, schedule meetings, and ensure smooth day-to-day office operations.

Recruitment Administration:

• Oversee recruitment administration and scheduling to ensure efficient and compliant processes.

HR Project Management:

• Lead or assist with HR initiatives, such as employee engagement programs and diversity and inclusion efforts.
• Coordinate with cross-functional teams, track progress, and provide updates on ongoing projects.

Information Technology:

• Manage the employee SharePoint, ensuring regular updates, improvements, and system enhancements.
• Handle internal communications for employees and maintain the staff directory and other HR-related IT systems.

Conference and Event Coordination:

• Support the planning, organization, and scheduling of staff conferences, events, and HR-driven initiatives that enhance engagement and communication across the organization.

Qualifications and Skills:

• A diploma or equivalent in Human Resources.
• 2-3 years of experience in providing executive-level support to senior leaders.
• Proven ability to manage large projects, events, and meetings with multiple stakeholders.
• Experience in managing multiple priorities in a fast-paced environment.
• Strong decision-making skills, with the ability to initiate improvements, collaborate effectively, and adapt plans as needed.
• Confidence, assertiveness, and a high degree of professionalism and integrity.
• Ability to handle sensitive and confidential information with discretion.
• Exceptional organizational skills and attention to detail, with the capacity to handle multiple tasks efficiently.
• Excellent written and verbal communication skills, including experience in minute-taking and report drafting