Procurement Executive

Job description

We are delighted to recruiting a Procurement Executive for our client Sport Ireland to join their Finance & Procurement team.

Role Overview

The Procurement Executive is responsible for ensuring compliant, value‑for‑money purchasing. The Procurement Executive supports the Procurement Officer in pursuit of achieving the overall objectives of Sport Ireland, in line with public procurement policies. The post‑holder will support the running of all competitions covering everything from consultancy assignments and anti‑doping consumables to campus development, minor works and ICT licences. Reporting to the Procurement Officer, the role will interface daily with budget holders and suppliers, steering them through the complexities of national guidelines and EU Directives.

The position combines process rigour with strategic influence. On the one hand the Procurement Executive must maintain meticulous records, template documentation and audit trails and analyse spend patterns, promote aggregation opportunities and embed green‑procurement criteria that align with Government climate policy. Success will be measured by audit findings and demonstrable cost avoidance and stakeholder satisfaction.

Job Purpose

Immediately, the role exists to de‑risk Sport Ireland’s expanding capital programme and grant activity by ensuring that every contract awarded in 2025‑27 can withstand audit scrutiny. That entails choosing the correct procurement route, publishing compliant tender packs, running transparent evaluations and maintaining contracts register that flags renewals and performance KPIs. Any lapse could delay facility projects, jeopardise grant funding or result in financial corrections from the C&AG.

In the medium term the Procurement Executive will nurture a culture of proactive procurement planning across Sport Ireland. By providing training, spend analytics and template packs, the post‑holder will enable line managers to forecast their requirements, bundle purchases where sensible and embed sustainability clauses as standard. The objective is to move Sport Ireland from “compliance at year‑end” to “strategic procurement that drives value and delivers on the Programme‑for‑Government commitment to green, socially responsible purchasing.”

Key Duties and Responsibilities

• Run RFQ and RFT competitions (supplies, services, minor works) via eTenders; review specifications, publish notices, manage clarifications, chair evaluations.
• Support Tender competitions at both a national and EU level (OJEU): prepare tender packs, contract notices, standstill letters and award notices.
• Maintain the contracts register, monitor renewals and track supplier KPI updates following reviews with Contract Managers.
• Provide day‑to‑day advice to staff and funded bodies on thresholds, frameworks, derogations and green‑procurement requirements.
• Compile quarterly spend analyses and annual procurement‑compliance returns for senior management, the Department and the C&AG.
• Promote continuous improvement by updating policy documents, developing template packs and delivering bite‑size procurement training.

Person Specification:

Essential Skills, Qualifications and Experience:

• Obtained a recognised Certificate in Public Procurement or a minimum of Three years’ Public Procurement experience.  
• Working knowledge of eTenders, national guidelines and EU thresholds.  
• Strong drafting/report‑writing.
• Excellent administration, organisational, diary and file management skills.
• Strong attention to detail, analytical skills and sound judgement
• Excel spend analysis. 
• Ability to manage multiple procurements and meet statutory timelines.   

Desirable Skills, Qualifications and Experience:

• Level 7 degree or Level 6 IPICS/CIPS certificate (or equivalent)
• CIPS Diploma or equivalent
• Experience with capital projects.
• Experience training or mentoring colleagues.
• Power BI spend‑analytics dashboards.

Additional Information:

Contract: Full Time, 2 Year Fixed Term.

Salary Scale: Executive Officer Standard Scale. The appointment will be made on this scale at a point in line with the current Government Pay Policy. New entrants to the public sector commence on the first point of scale.

Location: Sport Ireland, Sport Ireland Campus, Snugborough Road, Blanchardstown, D15.

If you would like to apply for this position, please send your CV in confidence to sportirelandjobs@orangerecruitment.ie. Closing date for applications is 9th of September 2025 at 5pm.

Sport Ireland is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. Sport Ireland is an equal opportunity employer of all qualified individuals. We actively welcome applications from people from all backgrounds and do not discriminate based on any protected groups. If you require reasonable accommodation for the interview, please let us know and we will do our best to assist.

Sport Ireland is a Great Place to Work® Ireland.